A home can easily become an investment. Whether you live in a Condominium Association or a Housing Cooperative proper maintenance benefits your HOA in three key ways:

  1. Preserves Property Value
    • A well-maintained HOA attracts homebuyers and retains residents.
    • Professional property valuations often assess how well an HOA invests in upkeep.
  2. Ensures Financial Stability
    • Mortgage lenders and banks look for structured maintenance plans before financing home loans within an HOA.
    • Planning ahead prevents large, unexpected expenses.
  3. Improves Resident Satisfaction
    • Well-kept shared spaces promote a higher quality of life for homeowners.
    • Organized maintenance prevents disputes over neglected repairs.

Any homeowner should view their property as an asset. To protect this asset it needs to be taken care of. Hence, proper maintenance of the property is key to any HOA management.

Read more about how to get a professional valuation of your HOA property.

Emil, Bo og Oliver sidder i sofa og snakker med PC foran sig
Bo, Emil og Oliver sidder og kigger på PC skærm

Many HOA boards struggle with:

  • Coordinating Repairs – Managing multiple service providers for landscaping, HVAC, and common room upkeep.
  • Lack of Transparency – Residents may feel uninformed about maintenance schedules and costs.
  • Tracking Maintenance History – Without proper documentation, it’s easy to lose track of completed and upcoming tasks.

Without clear processes, maintenance issues can pile up, leading to frustrated homeowners and increased costs. It is a good idea to divide roles and responsibilities inside the HOA board so that all positions are filled and nothing is overlooked. However, maintenance is a big responsibility and it could be beneficial to have a few people assigned to this task.

A structured plan ensures timely and cost-effective upkeep. Follow these steps:

  1. Develop a Maintenance Calendar
    • Schedule regular inspections for shared spaces (e.g., pool cleaning, roof inspections).
    • Set reminders for seasonal maintenance tasks.
  2. Keep Residents Informed
  3. Assign Responsibilities Clearly
    • Delegate specific board members to oversee different areas (e.g., one for landscaping, another for building repairs).
  4. Hire Professional Assessments
    • If your HOA has extensive facilities, consider hiring an inspector for a formal maintenance report.
    • Professional evaluations range from $2,000 to $5,000 depending on property size and geographic location.

It is recommended that both the board responsibilities and the structured plan for maintenance is publicly available on the HOA’s website. That way both residents and interested buyers can see the work that is being done in the HOA.

Oliver sidder med iPhone der viser hvordan man redigerer indhold på forenings hjemmeside
To personer skriver på fælles papir

Anyhoa provides tools to help simplify common area maintenance:

Online Booking System – Residents can reserve shared spaces (e.g., meeting rooms, tennis courts) to avoid scheduling conflicts. (Read more about booking of common areas here).

Preferred Vendor List – Boards can store a trusted vendor directory to easily find reliable contractors for maintenance tasks. (Read about creating such a list here).

Transparent Maintenance Updates – Boards can share maintenance logs online so residents stay informed about upcoming work.

Secure Messaging System – Allows quick reporting of urgent repairs (e.g., leaks, electrical issues).

To ensure shared spaces remain well-maintained and efficient, follow these best practices:

  • Establish Clear Use Guidelines
    • Set rules for clubhouse access, pool usage, and laundry facilities to prevent damage and overuse.
    • Display rules in common areas and on the HOA’s website.
  • Implement a Reservation System
    • Avoid conflicts by allowing residents to book amenities online.
  • Encourage Residents to Report Issues
    • Provide an easy way to report maintenance problems (e.g., an online portal or designated email).

The HOA board only sees so much. Ensure that your residents are equipped to report issues and help you maintain the HOA property.

Oliver lytter og ser interesseret ud
En PC skærm der viser hvordan indhold lægges på forenings hjemmeside

To assess whether your maintenance plan is working:

Track Amenity Usage – Monitor reservations and participation rates. If amenities aren’t being used, re-evaluate scheduling or maintenance quality.

Gather Resident Feedback – Send periodic surveys to understand homeowner satisfaction.

Monitor Repair Response Times – Evaluate how quickly reported issues are resolved. Faster repairs indicate an efficient maintenance system.

You can read more about how to optimize your HOA administration right here.

Managing common area maintenance doesn’t have to be overwhelming. With Anyhoa, you can streamline scheduling, improve transparency, and keep residents satisfied.

Try Anyhoa today and see how our tools can help your HOA run more efficiently!

Emil, Bo og Oliver sidder i sofa og snakker med PC foran sig