Strengthen your relationship with your janitor
The janitor is a vital resource in any association, whether it’s for minor repairs or larger projects involving other professionals. We understand that, especially in housing cooperatives and home owner associations, the janitor’s time is often shared. That’s why it’s essential to have a good relationship between residents and the janitor, ensuring they can be easily reached when needed.
With our website feature, it’s simple for all residents to become familiar with the janitor and build a strong relationship with them. This makes it easier for residents to contact the janitor whenever they need assistance.
Get in contact with your janitor easily
When things break, you probably want them repaired as quickly as possible. With an integrated feature on your website, you can easily contact your janitor.
Communicating through SMS, emails, and phone calls can be stressful for both the janitor and the residents. But with our built-in messaging system, you can message the janitor directly through the website—creating a much clearer overview for both parties.
The website feature also allows you to quickly contact the janitor in case of emergencies, such as water damage or pests, where swift action is crucial to prevent further damage.
Our integrated feature ensures that all residents can quickly reach those who can help.
Dear residents: Meet your janitor
Living in a housing association comes with a strong sense of community—and your janitor can be part of that community as well.
Just as you can describe your association, you can also introduce your janitor. That’s why we’ve created a “Meet Your Janitor” section, where you can include a brief introduction about the janitor. It’s always nice to know your janitor, and this feature provides new residents with a welcoming start in the association.
Here, the janitor can also share their availability and explain their work processes, making it clear how and when they can be reached.
The “Meet Your Janitor” feature helps foster good collaboration between residents and the janitor, making communication easier and more natural.
Clear guidelines for responsibilities
Through the website’s features, you can create a section outlining the services and responsibilities of your janitor. This ensures clarity about whether the janitor can assist in case of damages.
Since the scope of a janitor’s responsibilities varies, making it clear on the website eliminates any confusion.
If the janitor has fixed tasks on specific days or at particular times, these can be easily listed. This establishes clear expectations for both residents and the janitor.
By defining responsibilities, both residents and the janitor can ensure that no tasks are overlooked due to uncertainty about accountability. This fosters a well-run community where shared spaces are always properly maintained.
Get information from your janitor
On the website, you’ll find an online bulletin board that all residents can use. Your janitor can also send community-wide messages through this platform.
Standard information, such as office hours for the property management office, booking of common areas, or use of laundry facilities, can also be listed here.
The bulletin board serves as a central hub, ensuring that all residents have access to the same information from the janitor. This is especially beneficial in large associations with many residents, as centralizing communication keeps both the janitor and residents well-informed.
Contact suppliers directly
The janitor is often the primary contact for your service providers. However, there may be instances where residents need to contact them directly. In such cases, the janitor can post the service providers’ contact information on the website.
This could include the company managing the laundry room equipment, security services, or locksmiths. By updating these details, the janitor is removed as the middleman, freeing up time to focus on other tasks.
Having direct access to service providers is a significant advantage for both residents and the janitor. Residents can quickly reach out to the providers, reducing delays and the janitor’s workload.
Additionally, this process often accelerates problem resolution when a resident faces an issue. It helps eliminate bottlenecks and provides better transparency for individual residents. The janitor can also ensure the contact information is always up to date in case the association partners with new service providers.
Important information outside opening hours
Information about safety procedures and similar details can be uploaded by the janitor through the website. This could include contact information for security companies, locksmiths, or internet providers that may be needed outside of normal business hours.
In emergency situations, having these essential contact details readily available allows residents to get assistance quickly. For example, if a resident comes home late at night and finds themselves locked out, they can easily find help through the website.
Providing such contact information online offers peace of mind and a sense of security.
Additionally, by moving all this information online, it becomes easy to update if agreements change, ensuring all residents have access to the most current information.
A website in safe hands
At anyhoa.com, we have years of experience designing and maintaining websites. This ensures your association not only gets an intuitive website packed with features but also benefits from high security managed by skilled professionals.
Our team regularly backs up your site and stays up-to-date on the latest security trends. This allows us to ensure reliable operation with robust security measures, minimizing the risk of downtime and cyberattacks.
If you and your association are interested in learning more about our services, we are always open to an obligation-free discussion.