Many HOAs lack a clear, documented approval process. Invoice approval makes it easy to receive, review, approve, and forward invoices. Fully aligned with your HOA’s own rules.
The module gathers all invoices in one place, so the board can approve everything safely and systematically.
Drag the file in or receive invoices via the HOA email address.
Decide exactly who on the board is allowed to approve.
Approvers get a notification when new invoices are ready.
Define requirements like “The president must always approve.”
View the invoice, add a comment, and approve in one click.
Send approved invoices to the treasurer or external help.
When the module is activated, the board can upload invoices directly — or receive them automatically via the HOA’s email system. Each invoice appears in a list, where approvers get notified and can open the document, verify the details, and add a note. Under settings, the HOA defines its own approval flow, such as which roles can approve and whether the president must be included. Once approved, the invoice can be forwarded for payment by webhook or email.
Invoice approval makes financial work far more structured. The module helps the board collect invoices, approve them correctly, and ensure that only valid expenses move on to payment.
Any type of expense can be uploaded. Approvers view the document, check the amount, and approve according to your rules. This ensures a clear and documented process without confusion or informal “can you approve this quickly?” messages.
Invoices often end up in different email threads, personal inboxes, or even paper stacks. This leads to uncertainty and poor traceability. With invoice approval, everything is collected in one place, approvals are documented, and the forwarding process is automatic. The board experiences fewer misunderstandings, better collaboration, and a much clearer financial workflow.
Several HOAs have requested a digital approval flow — and invoice approval makes the process both simple and secure.
It’s been a pleasure becoming a customer of Anyhoa. They offer a great and very user-friendly solution for our needs as a small homeowners’ association. At the same time, we’ve experienced excellent service and very quick response times from Anyhoa.
President
We recently started a collaboration with Anyhoa, and it has been an absolute pleasure. It’s easy to use and very user-friendly, and they are highly responsive to needs and suggestions for changes. Very quick response to inquiries. I hereby give my warmest recommendations.
President
The invoice module is easy to use. Upload an invoice, check the details, and approve with one click. The system guides you through the process and makes sure the invoice reaches the right people automatically.
Here you’ll find answers to the most common questions about setting up and using invoice approval. Still have something unanswered?
Yes. You define exactly which roles are allowed to approve invoices. It can be the full board or specific people like the president or treasurer. You can also require multiple approvals. This ensures no invoice is approved without the right people signing off.
Yes. External help can be set to receive only approved invoices. The board handles approvals, while external help processes the payment. This creates a clear division of responsibility and reduces misunderstandings.
Yes. With the HOA’s email system, contractors or external helpers can send invoices straight into the system. The invoices land automatically inside the module, ready for review. Nothing gets lost in email threads.
Once an invoice is approved, it can be forwarded automatically to the person who will pay it - for example, the treasurer or external help. This can happen via webhook or regular email. The right person receives it quickly without any extra work from the board.
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