Chairman of the Meeting

Role of the Chairman of the Meeting in Homeowner Associations

In a homeowner association (HOA), the Chairman of the Meeting is a crucial role. This individual is responsible for setting the agenda, leading the meeting, ensuring that discussions stay on track, and making certain that all members have an opportunity to voice their opinions. The chairman does not need to be an elected member of the HOA board but should be someone who can facilitate a productive and inclusive discussion.

Meetings chaired effectively can lead to efficient decision-making, resolution of issues, and a stronger sense of community within the HOA. The chairman is responsible for understanding and enforcing the meeting’s rules and bylaws. He or she should be familiar with parliamentary procedures to keep the meeting flowing smoothly. The chairman also has the authority to call special meetings when necessary.

It is important for the Chairman of the Meeting to remain impartial during discussions. Their role is to facilitate and manage the meeting, not to influence decisions or outcomes. However, if a vote results in a tie, the chairman may be called upon to break the tie with a deciding vote.

In case of any disputes about the meeting’s proceedings or the interpretation of the HOA’s bylaws, the chairman’s decision is usually final. However, the homeowners or board members may overrule the chairman’s decision if they believe it violates the HOA’s bylaws or state laws.