Types of Meeting Minutes
In homeowner association meetings, minutes serve as an official and legal record of the proceedings and decisions made. They are essential for keeping track of important decisions, actions to be taken, and who is responsible for them. There are three main types of meeting minutes: action minutes, discussion minutes, and verbatim minutes.
Action Minutes
Action minutes are the most commonly used type in homeowner association meetings. They focus on the decisions made and the actions to be taken, rather than who said what. They include a list of attendees, a summary of the matters discussed, and a record of any votes or decisions made. The minutes may also assign actions to specific individuals or committees.
Discussion Minutes
Discussion minutes are more detailed than action minutes. They provide a summary of the discussions held before a decision was made, giving context to the decisions. These are useful when there is a need to understand the reasoning behind a decision or action.
Verbatim Minutes
Verbatim minutes are a word-for-word transcript of the meeting. They are the most detailed type of minutes, but are rarely used in homeowner association meetings due to the time and effort required to produce them. They are typically reserved for highly formal or legal situations.
