Alternate or Deputy in Homeowner Associations
In a homeowners association (HOA), an ‘Alternate’ or ‘Deputy’ serves as a backup for a board member who is unable to attend a meeting or perform their duties. The role of the Alternate or Deputy is crucial for maintaining the functionality and effectiveness of the HOA, especially in situations where the board member is unable to fulfill their obligations due to illness, travel, or other commitments.
The Alternate or Deputy must be a designated individual who is familiar with the roles and responsibilities of the board member they are standing in for. This includes understanding the HOA’s bylaws, rules and regulations, and the specific duties of the board position. They are expected to contribute to the decision-making process, vote on matters, and interact with homeowners and other stakeholders with the same level of authority and professionalism as the original board member.
Usually, the Alternate or Deputy is elected or appointed according to the rules outlined in the HOA’s governing documents. It’s essential that the selection process is transparent and fair, with the individual possessing the necessary skills and knowledge to carry out the role effectively. In most cases, the Alternate or Deputy will only serve in the board member’s absence and will not have a vote or say in matters when the original board member is present.
However, the precise role and authority of an Alternate or Deputy can vary depending on the specific rules and regulations of the HOA. Therefore, it’s recommended to refer to the HOA’s governing documents or consult with a legal professional for the accurate interpretation of the role.
